Administrative Aide - Expo Center

at Saline County in Salina, Kansas, United States

Job Description

Job Duties Include:
Under the direction of the Director, performs administrative support functions for the Expo Center to include, but not limited to, reception, customer service, accounts payable, accounts receivable, sales and record keeping. Performs duties related to the Noxious Weed Department in the absence of the Noxious Weed Administrative Aide. Assists the Director, Weed Supervisor and Maintenance Supervisor in all duties necessary.  Performs in office and telephone reception and clerical/administrative tasks for the Expo Center. Will perform reception and clerical/administrative tasks for the Noxious Weed Department as needed.  Processes accounts payable and accounts receivable for Expo and County Farm expenses and revenues by entering invoices in the County’s finance software and recording all cash receipts/deposits with the County Treasurer’s Office. Creates invoices as needed. Prepares related reports for the Director. Assists with year-end budget summaries for Expo and Farm. Coordinates with Noxious Weed Administrative Aide for split funding or expenses.  Serves as the primary contact for the rental of the Livestock and Expo Center facilities. Completes contracts for rentals and receives all necessary documents from renters such as contract, insurance, security, and payment. Works with the events calendar and updating event contracts as needed.  Prepares and maintains all records and reports as required by the Director for the Expo and Farm departments to include Federal farm programs and regulations. Serves as secretary to Farm Advisory Committee for the Oliver Hagg conservation and education program.  Maintains various announcements, documents, and information on the Department’s webpage.  May pick up and deliver mail to the City/County Building as needed. Serves as a backup to the Noxious Weed Administrative Aide in all their duties in their absence. Will train other department staff to perform critical tasks when needed. 

Minimum Qualifications:

1. Must have a High School diploma or the equivalent.
2. Must have a valid Driver License and be insurable under Saline County’s Fleet Insurance policy.  
3. Must have strong communication skills and be able to work with the public in a congenial manner.
4. Must be proficient in the use of a computer and specifically with Microsoft Office products such as Word, Excel, Access, and Outlook.
5. Must have knowledge of general office practices and bookkeeping procedures.
6. Will be required to complete the basic training course on Weed Chemicals offered by Kansas State University within one (1) year.
7. Required to be category 9A certified by the State Department of Agriculture, Weed Division, within the first six (6) months of employment.

Physical Requirements:

Determined Work Level: Level 3–Medium Work Exerting 20 to 50 pounds of force occasionally, and/or up to 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly. Ability to communicate ideas by means of spoken word.  Must be able to five directions/assignments and interact with the public.  Job performance and or safety of self and others demands being able to clearly see 20 feet or more.