Administrative Assistant

at Hinkle Law Firm LLC in Wichita, Kansas, United States

Job Description

Position Title:  Administrative Assistant Reports To: Ryan Farley, Member Attorney
FLSA Status:  Non - Exempt  

Position Summary: Assist Attorneys and other Practice Area Timekeepers under minimal supervision and according to established policies and procedures with a variety of secretarial and administrative support duties to allow the Timekeepers to use their time for billing matters. Essential Duties and Responsibilities: 

1. 1.  Perform all responsibilities, services, and activities ethically, competently, efficiently, and honestly, in keeping with applicable law and firm policies, including those   set forth in the Hinkle Law Firm LLC Employee Handbook.
   2.  Supports attorneys in EPP answering high volume of phone calls, scheduling meetings/appointments and email communication with clients. 
   3.  Must be able to enter work flow assignments, route new assignments to appropriate team members.  Monitor work flow for will filing due dates and ensures contact is made to meet deadlines. 
   4. Create working files for drafting.  Responsible for new client matter forms/conflict check forms and change of data forms.
   5.  Provide high level secretarial and administrative support, client interaction, managing multiple calendars, scheduling, dictation, and document production and     maintenance.
   6.  Prepare and organize materials for client and internal meetings. Produce documents with attention to detail.  Assist with end of year projects.
   7. Reconcile Attorneys’ credit card billings and submit for approvals.  Review bill books. Process expense forms and check requests.
   8.  Make travel arrangements (including flight, hotel, rental car, etc.) with consideration of Attorney preferences and any applicable firm policies.
   9. Provide services to internal and external clients in a timely and efficient manner. 
   10. Communicate critical information by conveying that information clearly, accurately, honestly and concisely in accordance with firm and practice area policies and procedures.
   11. Strive for an error free work environment while exceeding goals and expectations.

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential duties, responsibilities, or requirements.